Graduate Medical Education

Paperwork Processes for the Period July 1, 2011 - June 30, 2012 (FY12)

Credentialing, Contracting, Licensing Timeline and Benefits and Parking Application Requirements

Credentialing, Contracting, Licensing Timeline

Due/Completion Date

Action Required

March 18, 2011

Program identifies candidates it intends to hire as well as residents/fellows that will be continuing their employment at UMMC in a residency or fellowship program.

March 25, 2011

New and Returning Resident Communication Process

Program Liaison submits information about the new candidates AND the returning residents/fellows on the UMMC Resident/Fellow Data File (Excel) to Maureen Hyson at mhyson@umm.edu and to the Medical Staff representative on Attachment E.

A separate communication and excel spreadsheet will be sent to the coordinators by the Compliance Manager of Graduate Medical Education, requesting that the coordinator complete the spreadsheet to identify any resident or fellow who should be removed from UMMC payroll and the effective date that they are to be removed from UMMC payroll.

Program Liaisons provides the NEW residents/fellows the Medical Staff Serviced website address (www.umm.edu/medstaff/) to complete the credentialing application and other documents.

April 1, 2011

Program Liaison forwards the name and address for any resident/fellow who is New or New Mercy, but does not have access to the intranet or internet, to the Medical Staff Office. The Medical Staff Office will mail applications to these residents/fellows identified.

April 8, 2011

Deadline for the residents/fellows to complete applications and turn into the Medical Staff Office. Compliance reports will be sent bi-weekly.

May 6, 2011

RETURNING RESIDENTS AND FELLOWS

Program Liaison submits:

1) Unlicensed Medical Practitioner Registration(UMP) OR a copy of the Maryland independent license for each resident/fellow

2) Signed copy of the resident/fellow contract.

UMP and/or License should be
forwarded to:

Medical Staff Services
110 S. Paca Street, Room 08-N-122
Attn: Tamara Daniels

Contract forwarded to:

Office of Graduate Medical Education
110 S. Paca Street, Room 08-N-121
Attn: Arlinda Peoples

May 13, 2011

NEW RESIDENTS AND FELLOWS

Program Liaison submits:

1) Unlicensed Medical Practitioner Registration (UMP) OR a copy of the Maryland independent license for each resident/fellow

2) Signed copy of the resident/fellow contract.

UMP and/or License should be
forwarded to:

Medical Staff Services
110 S. Paca Street, Room 08-N-122
Attn: Tamara Daniels

Contract forwarded to:

Office of Graduate Medical Education
110 S. Paca Street, Room 08-N-121
Attn: Arlinda Peoples

After May 16, 2011

Any resident changes MUST be forwarded to the GME office using an Employee Data Change Form (e.g. resident information changes, additional hires, residents deciding to leave, etc.).

Benefits and Parking Application Requirements

Parking

Residents and fellows are designated to park at the Pratt Garage, which is opened 24 hours per day and 7 days a week. Please inform new and current residents that they need to complete and submit to you their application each June. This application process is available online on the University of Maryland Baltimore Parking and Commuter Services website. Please use the instructions for accessing the website.

Please follow the instructions and go to the log-in prompt at the University of Maryland, Baltimore Parking and Commuter Services website. Approval of parking privileges for residents and fellows may be completed online or by visiting the Parking and Commuter Services office.

Residents and fellows who are leaving the program must surrender their parking pass and hang tags prior to departure to the Program Liaison. Exit vouchers are available through the parking office at UMB to help with this transition. Please contact the House Staff Billing or Web Support Contact to request Exit Vouchers. Those passes that are not surrendered when the resident or fellow leaves the program will continue to be billed to the department.

Parking and Commuter Services

Office Location/Hours

622 W. Fayette Street
2nd Floor (Pearl Garage)
(410) 706-6603
8:00 a.m. - 5:00 p.m. (M-F)

House Staff Billing Contact

Wanda Ford
(410) 706-7748
wford@af.umaryland.edu

House Staff A/R Contact

Kathy Parkinson
(410) 706-6603
mparkinson@af.umaryland.edu

Web Support Contact

Deanna Jenkins
(410) 706-6603
djenkins@af.umaryland.edu

Medical Center Resident and Fellow Benefits

To ensure residents and fellows receive full Medical Center benefits, appropriate paper work must be completed and returned to Department of Human Resources at 110 South Paca Street, First Floor,unless otherwise instructed (e.g., HIPAA Training which will be done through UPI).

Please review the Summary of Resident's Benefits. Please remind residents and fellows of the policy for Making Health Plan Changes Outside of Open Enrollment.

Residents requesting to take medical or Family Medical Leave must complete the Leave of Absence Packet. For those request Family Medical Leave, please review the Family Medical Leave Fact Sheet. Both forms require Medical Centerintranet access. In addition to completing the forms, residents must contact the Human Resources Department at the address/number below. In some cases, the resident and fellow may also be required to notify Hartford Life, the disability carrier for the Medical Center.

Human Resources
110 S. Paca Street
First Floor
(410) 328-1794

This page was last updated on: February 10, 2011.